EEO Administrative Legal Assistant
Position Title: EEO Administrative Legal Assistant
Position Type: Full-Time, Temporary (3-month position beginning in May 2019)
Location: Onsite - Washington DC
Work Hours: Monday – Friday 8:30 – 5:00pm
TI Verbatim Consulting (TIVC) is a veteran, women-owned business specializing in Business Support services contracting for government and commercial customers in the areas of Program Management, Logistics, and IT Support Services. At TIVC we believe that you are more than just a “One Size Fits All Approach”. Our services are based on Excellence, Ethics, Collaboration and Flexibility. Our mission is to treat our customers as partners, deliver excellence, and implement lasting solutions.
TIVC is growing!! We are currently seeking a Full-Time EEO Administrative Legal Assistant to support a contract in a Government Agency in Washington, DC. The mission of this position is to identify and facilitate the implementation of innovative solutions to help other government agencies become more efficient and transparent in Federal Financial Management.
Assist and provide a range of administrative legal support to Deputy Director, Associate Deputy Director, Attorneys, and EEO professionals in a government environment, within the Office of Civil Rights and Diversity.
The Paralegal will provide administrative support to the Office of Civil Rights and Diversity and will perform the following tasks:
- Establish, maintain, update, track, and securely file and store hardcopy and electronic files on sensitive case records and complaint files for Headquarters and Field Offices.
- Consult with Headquarters and Field EEO/Diversity Program Managers to ensure accuracy in case numbers, case status, and complaint files.
- Input EEO complaint information into the Government iComplaints Tracking System.
- Conduct periodic statistical analysis of data maintained by the Government iComplaints Tracking System.
- Ensure fiscal year complaint data in iComplaints is correct and up-to-date.
- Prepare Annual EEOC 462 Report for review by the Deputy Director and Associate Deputy Director.
- Upon request, distribute copies of complaint records and documents to organizations and individuals having a need to know.
- Answer and screen incoming telephone calls and forward and direct inquiries to
- Provide basic information to callers, as necessary; and receive and sort daily mail and deliveries.
- Prepare routine letters in EEO cases for the signature of the Deputy Director and Associate Deputy Director, including letters notifying witnesses and Responsible Management Officials of an EEO complaint.
- Timely prepare 180-day notices for EEO cases for the signature of the Associate Deputy Director.
- Prepare daily and weekly lists of all outgoing correspondence and decisions.
- Manage and log all mail, and prepare certified receipts for outgoing mail.
- Use appropriate discretion to protect privacy rights in sensitive matters.
- Perform other clerical receptionist duties such as filing, photocopying, scanning, collating and faxing.
- Knowledge of Title VI and VII of the Civil Rights Act of 1964. ADA, ADEA, Equal Pay Act provisions, The Genetic Information Nondiscrimination Act of 2008 (GINA), The Americans with Disabilities Act of 2008, and Title IX of the Education Amendments of 1972.
- Assist with EEOC reports of investigation in accordance with EEOC guidelines
- Knowledge of the Privacy Act and experience performing redactions of personally identifiable information (PII) in EEO case files and reports of investigations.
- Review EEO case files and reports of investigation for personally identified information and make appropriate redactions when requested.
- Utilize technology to track all aspects of the formal and informal EEO complaints processes in iComplaints.
- Communicate effectively, both orally and in writing.
- Provide support in carrying out the docket and filing activities.
- Assist with processing of newly filed and pending cases, performing case tracking.
- Review and analyzes all incoming submissions to determine proper classification of new cases for assignment by management.
- Perform continuous maintenance and updating of legal documentation.
- Conduct miscellaneous research and prepares appropriate reports.
- Provide other administrative support services as needed.
- EEO case management
- EEO iComplaints
- FedSEP database
- Annual EEOC 462 Report
- Reviewing EEO case files and reports of investigation for PII and making appropriate redactions
Knowledge and Skills:
· Knowledge of legal case management software.
· Knowledge of legal communication, principles, practices and research techniques.
· Knowledge of legal terminology.
· Excellent organizational skills and the ability to perform multiple tasks and adhere to deadlines.
· Computer skills: 3-4 years’ experience with Microsoft Office to include: Word, Excel, PowerPoint, and Outlook processing and preferably database management skills (including strong familiarity with Excel). General computer literacy and strong internet research skills required.
· Electronic research, writing, oral communication, analytic, and strong interpersonal skills required.
· Ability to communicate accurately and clearly both orally and in writing.
· Pleasant telephone manner.
· Able to think quick on his/her feet when dealing with calls.
· Customer service oriented.
· Excellent problem-solving skills.
· Ability to work successfully in teams and under own initiative, to handle multiple assignments simultaneously, and to make timely decisions.
· Professional presence and confidentiality is a must.
Education and Certifications
· Paralegal certification (Required).
· Associates Degree (Required).
· Bachelor’s Degree (Desired).
· Office work environment: 100%.